Trello vs Asana (vs the whole thing Else)

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Ever since the “invention” of the virtual Kanban in 2011, challenge control software program has been springing up anywhere. What are your alternatives?

If you’d requested the average enterprise proprietor what a kanban board became in 2010, you would’ve gotten—at great—a 1/2-remembered factoid about the Toyota keep floor. Much less than 12 months later, they have been already well on their way to taking on tech. Joel Polsky’s 2011 TechCrunch presentation of an early model of Trello right away generated a large quantity of hobby and venture capital, and now in 2020, a few version of their virtual kanban has emerge as an quintessential part of tech and commercial enterprise management.

Today we’re talking kanbans particularly, and challenge control software program extra widely. What’s the proper preference to make for your organization? Let’s cross over the alternatives.


Trello is the authentic virtual kanban, and it has managed to paste around as one of the fundamental gamers within the scene. It hasn’t honestly modified tons since it was first advanced, but it doesn’t want to: it’s easy and flexible and (for the most element) free. Trello is a kanban board … and that’s it. Almost each other device we’re discussing here is a assignment management device with kanban functionality, however Trello is just the boards, as stripped-down and stylish as viable.

Some years in the past I spent a month attempting out numerous management software, spending every week every with Trello, Meistertask, Asana and Zoho. I finished up sticking with Trello, and that i’ve used it at each process on the grounds that—while the extent of works-in-progress is high, it’s an absolute lifesaver. Trello lacks the capabilities of some of the different software program suites, however it has all of the features i discovered myself in reality the use of:

  • 1. Easy drag and drop interface
  • 2. Exceptionally customizable
  • 3. Color-coded labelling
  • 4. Due dates
  • 5. Commenting and collaboration

It’s not an excellent fit for each process, and it is able to get a bit chaotic with multiple customers. It’s an outstanding small-scale tool, however I don’t suggest it for walking a corporation. I tend to build non-public, private kanbans in Trello and use other gear for collaboration. Speakme of:


Asana is a lot more complete-featured than Trello, and designed to handle large teams. It has a notable challenge dependency management gadget that lets you specify that undertaking x is ready on project y, specified in a clean and appealing style. The key term to dispose of from Asana is integration—every detail of Asana synergises beautifully with each different element. No greater busywork repeating yourself: you put a mission on the kanban, it indicates up at the calendar and the timeline and everywhere else that it’s appropriate.

The extra group of workers and the greater elements you want to maintain music of, the better Asana will become. I’ve normally labored in teams of three–five and we had an k time with Trello, however it proved woefully inadequate in a group of 30 and i used to be happy we switched over to Asana alternatively. For groups of 500 or 1000 it’s even higher. It hits a nice stability where it offers you a big amount of facts without overwhelming you.

Asana’s pricing is lots greater aggressive than Trello’s—you can luckily work on Trello’s unfastened version with out ever desiring to upgrade, but the basic Asana package lacks a whole lot of key capabilities. The timeline is constrained to the top class model ($10.99/month consistent with character), and its extra powerful features like portfolios are handiest inside the enterprise package deal ($24.99/month pp). It genuinely helps you to do more and manage extra than Trello, however if you need to get anything out of it you’re going to want to be willing to pay.


I’m at the fence about MeisterTask in recent times. Back when i used to be using it plenty in 2016 it changed into the undisputed analytics king with its performance and time tracking, however Asana has caught up and now MeisterTask sits in a bit of a peculiar region in the environment. As-is, it’s a type of medium space between Trello and Asana in phrases of size and electricity. It’s a kanban board with analytics and timeline capability, however without numerous Asana’s broader commercial enterprise capability. Their seasoned plan is $eight.25/character/month and their marketing strategy is $20.Seventy five/individual/month, so it has a aggressive area on Asana if you’re seeking out a center floor.


Jira is what we like to name a ‘particular use-case’. It’s correct if you’re a software improvement group and very good if you’re an Agile software program development crew, however perplexing and overengineered in any other case. I’d experience incomplete leaving it out (it’s maximum engineers’ preferred piece of challenge management software program, it regularly receives requested in tech activity commercials, and it’s one of the maximum famous tools round) , but you need to be conscious that it’s a expert tool and you’re going to spend a variety of time fighting in opposition to its capabilities in case you attempt to use it some place else.

Because it’s designed very specially with Agile in mind, it comes with expert Scrum forums and sprint functionality in addition to targeted analytics reporting to help you maintain tune of assignment progress.


Zoho is a CRM for small and medium companies, but it comes with integrated kanban functionality. You can transfer from list view to kanban view, as a way to place facts on playing cards ordered by using lead fame. I’m no longer positive I’d advocate it as a sole workflow management device (it’s a CRM—it’s wonderful for managing client members of the family and the whole thing else is a side-gain), but I recognise lots of our clients are already the use of it however are unaware that they have got they have got a kanban option hidden away. It’s fairly constrained compared to a whole lot of our other options, however if it’s what you want then it’s what you need.


Monday is trying to be the whole thing: a touch bit Trello, a bit bit Slack, a bit bit Jira. It’s seeking to be a touch bit of the whole thing, but meaning it’s no longer honestly tremendous at whatever. Monday is pretty entire, however it’s extra of a jack of all trades. Monday has a reasonably oversized marketing presence online (if you’ve watched YouTube without an adblocker within the last few years, you’ve nearly clearly run into them) however they’re but to make a massive impact inside the challenge control space. I’m curious approximately whether that’s going to trade—they seem to be choosing up a touch momentum and they'll be a bigger participant in some years. Right now they’re just a little too monolithic, seeking to do the whole lot and no longer genuinely shining in any particular manner.

Something like Jira is likewise huge, however it’s laser-focussed in what it wants to do and i don’t always get that equal experience from Monday. That can properly trade, and i think it’s well worth maintaining an eye fixed on them. They do have a unfastened trial in case you need to strive them out your self and spot the way you feel.


Redmine is more difficult to use than quite a few this software program, but it’s open-supply, loose, and highly powerful and flexible. It’s the old school platform that numerous these different portions of software program are obviously based on. It calls for a bit of engineering know-how to make it work, however in case you’re the form of person who might rather a field of free lego portions over pre-constructed spaceships then Redmine is probably the aspect you’re seeking out.


I hadn’t heard of TickTick before I began writing this text, however I spent some time speakme with the group and some of all of them stated the equal little piece of software that facilitates them live organised. I spent a bit time this afternoon playing round, and i like it. TickTick is basically the excellent sticky notice app ever made, with integrated kanban capability. It’s not as pretty as Trello and doesn’t let you decorate and customise to the same quantity, but it’s just lightning-fast, pretty simple, and it just works. Like Trello it looks as if a better desire for personal company in place of teams, however I absolutely like how stylish it's miles and i’m making plans to use it extra in future.

Wrapping Up:

In ten short years, kanban boards and different organisational equipment have taken over the industry, and it’s smooth to look why. We cope with greater data and larger teams each day, and it’s turning into more difficult and tougher to hold tune of. Kanban forums and management gear can assist, and at CodeClouds our software program development teams use a ramification of various equipment depending on what suits their tasks nice- there’s no one proper solution.

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